Following the compliance requirements, a Hong Kong company must hold an Annual General Meeting (AGM) for the first time within 18 months from the formation date and every financial year. An AGM should be performed less than 15 months from the previous one and within 9 months after the end of company’s accounting reference period.
Complied with Hong Kong law, Profit and Loss account and a balance sheet must be audited by Hong Kong registered auditors and filed with the Inland Revenue Department (IRD). Simultaneously, a directors’ report must be prepared including details based on the checklist of the Companies Ordinance. All of these documents must be approved by the directors and presented to the shareholders within 21 days before AGM.
A Hong Kong Company is not required to hold AGM if it falls in one of the following cases:
- Single-member company
- Dormant company
- Everything required to be done in the meeting is done by a written resolution.
- A company can dispense with holding of AGMs by a written resolution passed by all members.
